How do I create hiring workflow?

Creating a recruitment process (workflow)

Joanna Musiał avatar
Written by Joanna Musiał
Updated over a week ago

What's the hiring workflow?

A workflow is a scheme for a recruitment process in TRAFFIT: the number of stages, their names, and their end statuses (including the predefined list of candidate rejection reasons).

When creating a new recruitment, you choose from available recruitment processes, defining its flow. You can apply the same process for many recruitments. You can also create an unlimited number of recruitment processes.

How to create a hiring workflow?

Go to Settings -> Hiring workflow.

You can find the list of created hiring workflows and add new ones. To create a new process click on "Add process" button:

First, type in the name of the workflow, so that you can easily recognize it on the list:

Click Save to go to the next step. Newly created workflow will have 4 default stages:

1) New

2) Employed

3) Rejection

4) Waiting list

Stages 2,3 and 4 are end stages. You can add multiple stages between "New" and end stages using the button "Add stage":

Every newly added stage can have:

NAME - required

THE KEY OF THE STAGE - name used in the integration API

COLOUR - frame color of the stage

Click Save to save name stage on the workflow. Analogically, you can add more stages to this workflow.

You can also change the names of the default stages (New, Employed, Rejection and Waiting list). To do that, click on pencil icon on the right side of the chosen stage in the workflow and an edition box will open:

Click Save after renaming the stage.

Can I edit an existing workflow?

You can delete and reorder steps in an existing and used workflow using drag'n'drop. Simply go to Settings > Hiring workflow and select the process you want to modify from the list:

It might be useful when you realize that a stage is missing during your processes (you can add it at the end of the process and then drag'n'drop it to any position you want), when you decide to change the order of the stages in your processes or you want to simplify and organize your processes by removing some of the steps.

The removed stage will be visible in recruitments based on the modified workflow as a tile until the last candidate is moved from it to another stage.

Until then:

  • it will not be possible to place new candidates on the deleted stage,

  • candidates assigned to it will only be able to be moved to other stages,

  • it will not be possible to perform activities on candidates at this stage (except for assigning them to another stage).

How do you create a rejection reasons list?

You can enrich the workflow with standardized reasons for putting candidates on the Rejection and Waiting list stage.

To do that, click on the number next to the pencil icon (visible only for Rejection and Waiting list stages). Add a reason one by one and click Add to add them to the list:

You can turn on the "Reason required" slider if you want the users to choose a rejection reason every time they reject a candidate.

Works the same for the Waiting list.

Did this answer your question?