WHAT IS ANONYMIZATION?
Anonymization is the permanent and irreversible removal of all the connections between personal data and the person it relates to. Its purpose is to make it impossible to identify a specific person. According to the GDPR (General Data Protection Regulation), candidates for jobs should be anonymized when the consents they gave during the recruitment process expire.
HOW TO ANONYMIZE CANDIDATES
You can anonymize candidates in the database by clicking on the icon of 3 dots in the upper right part of the profile:
Anonymizing candidates can be limited only to users from selected permission groups.
WHAT DATA IS REMOVED WITH ANONYMIZATION?
Anonymization in the Traffit recruitment system - both automatic and manual - involves the deletion of all data that could allow the identification of a specific candidate.
What remains in the system after the candidate is anonymized?
candidate ID - a unique string of digits assigned to a candidate in the system,
activity history - information about the activity performed on a given record - left in the system for statistical and reporting purposes (e.g., date of application, assigning a note, etc.)
connection to jobs and application sources (for statistical and reporting purposes)
What is removed from the system when a candidate is anonymized?
personal data of the candidate (visible in the Personal data tab on the profile)
details of submitted applications for specific positions
reminders and tasks associated with the candidate
calendar events associated with that person
information about the talent groups to which the candidate was assigned
information about assigned tags & rate
content of notes added to the candidate by the users
details of the activities (e.g., content of notes) associated with this person
files attached to the candidate's profile, including resumes and cover letters
information about GDPR consents (active and expired)
details of sharing the profile with Hiring Managers
CANDIDATES' AUTO-ANONYMIZATION
Read this article to find out how the auto-anonymization of candidates works and where you can enable this feature.