A Hiring Manager is someone who is involved in the recruitment process but is not a recruiter (and does not have full access to TRAFFIT). This could be:
the client for whom the recruitment is being held
a supervisor or a member of the department for which you are seeking an employee
a person conducting technical or language assessments of candidates
any other person you wish to involve in the process
There are two methods for sharing candidate profiles with Hiring Managers in TRAFFIT. In both cases, the person needs a free Hiring Manager account (you can find instructions on how to do this HERE)
METHOD 1 - Hiring Manager with system access
Go to Users > Hiring Manager and create a new account.
When creating a Hiring Manager account, select the option to send them a password and grant them access to the system:
This person will receive an email with a link where they can set their secure password for the system.
Their access will be restricted, meaning that after logging into the system, they will:
see only the “Jobst” tab, and within it, only those recruitment processes to which they have been assigned as the responsible person
be able to open the list of candidates in the job and view a quick preview of their applications
leave a note and a rating
view recruiters’ notes added to a candidate’s application for that specific process (you can decide whether the Hiring Manager can see them in the Settings tab --> General Settings)
This method is the ideal choice if the hiring manager’s involvement extends beyond simply reviewing the shortlist - they are expected to be actively engaged in the entire process and have ongoing visibility into its progress.
Their notes and evaluations will be visible in the candidate’s quick view and on their profile for all users (recruiters).
METHOD 2 - Hiring Manager without system access
To share a candidate’s profile (or the profiles of several candidates) with a Hiring Manager in a job, go to the Jobs tab and open the chosen job. Select the candidates whose profiles you want to share, and on the blue bar that appears at the top, click Share Candidate Profile.
A candidate profile sharing field will appear - select the appropriate person from the available list (Hiring Managers are marked with the letters [HM] before their username).
NOTE: For a Hiring Manager to appear in the selection list, they must have a Hiring Manager account in Traffit.
Once you've made your selection, click “Save Changes.” The link will be sent via email and remains active for 30 days. During this time, the Hiring Manager can freely review the CVs of the shared candidates, comment on them, and rate them.
This method is the perfect choice if you want to share with Hiring Managers only selected candidate profiles that have already passed the pre-screening stage and whose further processing depends on the Hiring Manager’s opinion.
PRO TIP: With this method, you can additionally verify the Hiring Manager’s identity via SMS verification.
If you enable SMS verification, the Hiring Manager will need to enter a 4-digit PIN on their computer screen, which they will receive via SMS every time they click on the link shared with them.
Hiring Manager account's settings
There is a "Hiring Managers" section In the Settings > General Settings tab, where you can choose from the following settings:
show notes from other users and Hiring Managers
allow logged-in Hiring Managers to change the configuration of the recruitment list and candidates
allow logged-in Hiring Managers to view only the most recent CVs of candidates
notify logged-in Hiring Managers when a candidate is also present in other recruitments
show logged-in Hiring Managers responses from the application form
allow logged-in Hiring Managers to tag only those responsible for the recruitment in which the candidate is participating.
You can also decide there, how long the shared profile will remain available to the Hiring Manager without system access. You have two options:
30 days
until it is moved to another stage, or 30 days (if it is not moved)
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IMPORTANT!
You can also share a candidate's profile with a hiring manager without linking it to a specific recruitment process. You can do this directly from the candidate's profile:
However, you must keep in mind that you won’t be able to see any notes related to the candidate (since the Hiring Manager can only see notes added to specific processes).