Job creation in Traffit

The new recruitment wizard can be launched in several places in the system:

1. On your system desktop - the Add job button

2. In the CRM section, on the profile of the customer you are recruiting for

3. In the Jobs tab in the main menu

At first, you decide whether it should be a full recruitment process (with a job post and application form) or just the project:

If you choose the second option, you can add the job post and the application form later, or simply use it as an open project in which you add candidates manually.

Creating a new job begins with the System fields section (which is determined by the system administrator in the Settings > Field configuration > Recruitment tab).

Some of them may be required (marked with an asterisk *), meaning that they must be completed in order to proceed to the next step.

This will definitely be the Job name:

If you fill in the following fields:

you can include this information in the public job post in the next steps.

At this point, the system administrator can also add an “Additional job status” field (in addition to the standard Open/Closed). This will be internal information, visible only in the system next to the job name, and useful for statistical purposes:

At the top of the page, you can mark the job as confidential (visible in the system only to those assigned to it).

Further down in this step, there may be additional (custom) fields decided upon by your administrator. He can decide which of them are required.

Next is the Tags section, where you can assign keywords to this job.

The next part of step 1 is the job post.

The job post is the part of the system that you can later share publicly as a link or post on your Career page and job boards.

When creating a new job post, you can use pre-made templates. You can create them in the Settings > Job posting and GDPR > Job post templates.

In this section, you can fill in the job title that will be visible in the job post.

The job title you entered earlier in the details will be automatically placed in the header - but you can edit it.

We will also ask you to select the language of the job post:

The selected language will affect the clauses available in step 3 to be included in the application form.

Besides standard fields such as job title, location, and description, you can choose what additional information will be presented in the job post. You can do it here:

Simply choose from the fields in the system section filled in at the beginning:

The information selected here will appear on the right-hand side of the job post:

Further on in the wizard, you will see the Company description, which will appear at the beginning of the job post.

You can manage it in the Settings > Job post and GDPR > Job post settings.

Next, you will find the Job Description section, where you can describe the requirements and benefits in detail.

You can also enter the requirements provided by the Hiring Manager in this field and use AI to generate the ad (purple “Generate with AI” button):

The last “Show advanced ad appearance options” section allows you to customize the appearance of your ad to match your company's visual identity:

You can choose:

In this step, you can select the workflow on which your job will be based.

The selected workflow defines the number and names of the stages.

At each stage of the selected process, you will see whether email automation is set up for it or add a new one (check how it works):

In the second part of this step, you can create a recruitment team by assigning users and Hiring Managers to this job. They will be notified of new applications.

Your Administrator may decide that you will only see your own jobs.

In this case, assigning you as the person responsible will be necessary in order to view and manage it in the system.

Ready-made templates will help you quickly create a form. You can manage them in the Settings > Job posting & GDPR > Application forms templates.

You can edit the selected template as you wish.

You can:

You can add new fields to the form using the “Add more fields from candidate profile” button.

If you want to add completely new questions to the form, regardless of the candidate's profile, you can use the “Add extra questions” button for this purpose:

IMPORTANT: Answers to additional questions will be added as a note to the candidate's profile. Sorting or filtering by these answers will not be possible.

In this step, you can also set the text that will be displayed on the candidate's device screen after the application has been successfully submitted:

The last section of this step is “Show advanced appearance settings.”

Here you can customize your form:

The last section of this step is Consents.

You can select which clauses will be included in this form and which will be required in order to submit the application.

Only consents in the language corresponding to the language of the job post selected in step 1 will appear in the selection list.

Step 4 appears after the job is successfully created and contains:

2. Suggested actions

The new job is ready to go!

You will find all the information you entered in step 1 in Details tab, while information about the team, tags, and AI-assisted application evaluation criteria can be found in the Settings tab:

You can now:

New applications will appear in the Candidates and Pipeline tabs (you can choose which view is more convenient for you!)

You will always have links at your fingertips in Job posts & Application forms tab.

Both in step 4 of creating a new job and on the job post tile, you can go to the Manage links tab:

This tab is the command center for links related to this job!

What can you find there?

You can add a source, medium, and campaign to each link to measure the effectiveness of individual application sources even more accurately

Each generated UTM will be saved and available in this tab.